Location: Dallas, TX (hybrid)
Compensation: $90,000 – $115,000 per year
Company: Kaiser International LLC
At Kaiser International LLC we help companies enter and grow in new markets. Our work covers market entry, business setup, talent and immigration support, and business operations for clients moving between the United States, Japan and the wider Asia-Pacific region. We are a small, hands-on team based in Dallas, Texas with an office in Tokyo, Japan, and everyone touches client work from the first month.
We prioritize people—our clients, our partners and our employees. We cultivate a culture where you can grow, lead and make a meaningful impact. If you are excited about helping businesses succeed across borders, Kaiser International LLC wants to hear from you.
About the Role
You will support our leadership team with scheduling, travel and day-to-day coordination.
Our leaders spend much of their time with clients and partners. You will protect their time and make sure everything behind the scenes runs smoothly.
Key Responsibilities
- Manage calendars and travel
- Prepare meeting materials
- Handle confidential information with care
- Manage complex calendars across the United States and Japan
- Arrange travel, accommodations and expense reports
- Prepare briefing documents, agendas and meeting notes
- Handle confidential information with discretion
- Collaborate across the marketing, setup, recruitment and events teams
- Capture lessons and feedback so we can improve how we serve clients
Qualifications
- Experience as an executive or administrative assistant
- Highly organized
- Discreet and reliable
- Bachelor degree preferred; equivalent experience considered
- 3 or more years as an executive or administrative assistant
- Excellent written and verbal communication
- U.S. citizens and those authorized to work in the U.S. are encouraged to apply
- Ability to work in a hybrid environment, with occasional travel or onsite work
Preferred Attributes
- Proactive and dependable, with a service mindset
- Strong organization and attention to detail
- Ability to prioritize in a busy small-team environment
- Interest in Japan, Asia-Pacific or cross-border business
Why Join Kaiser International LLC
We are a dynamic, relationship-first organization with a global footprint. At Kaiser you will gain:
- The opportunity to build and deliver end-to-end work for international clients
- Direct access to senior leadership and a flat, collaborative structure
- A high-energy, entrepreneurial culture driven by bright, motivated professionals
- A chance to help companies and communities succeed in new markets
- Autonomy to shape your career path and grow your expertise
- An inclusive, global workplace spanning two countries and several languages
Compensation and Benefits
As a full-time Kaiser International employee you will receive:
- Base salary range of $90,000 to $115,000 per year, with annual bonus eligibility
- Medical, dental, vision and life insurance
- Health and dependent care FSAs
- Short-term and long-term disability coverage
- Legal, critical illness and accident insurance options
- 401(k) with company contributions
- Generous PTO and paid holidays
Diversity and Inclusion
Kaiser International LLC is an Equal Opportunity Employer. We are committed to a diverse and inclusive environment for all applicants and employees. We do not discriminate based on race, gender, sexual orientation, religion, disability, veteran status or any protected category.
How to Apply
Use the form on this page to send your CV and a short note about why this role interests you. Applications are handled in confidence.