Location: Tokyo, Japan (on-site)
Compensation: ¥4,000,000 – ¥5,000,000 per year
Company: Kaiser International LLC
At Kaiser International LLC we help companies enter and grow in new markets. Our work covers market entry, business setup, talent and immigration support, and business operations for clients moving between the United States, Japan and the wider Asia-Pacific region. We are a small, hands-on team based in Dallas, Texas with an office in Tokyo, Japan, and everyone touches client work from the first month.
We prioritize people—our clients, our partners and our employees. We cultivate a culture where you can grow, lead and make a meaningful impact. If you are excited about helping businesses succeed across borders, Kaiser International LLC wants to hear from you.
About the Role
You will keep the Tokyo office running smoothly and support the team with administration, scheduling and vendor coordination.
The Tokyo office is the home base for our team in Japan and a welcoming space for visiting clients. You will keep it running so everyone can focus on their work.
Key Responsibilities
- Manage office supplies, mail and vendor relationships
- Support scheduling and travel for the team and visitors
- Maintain files, invoices and basic records
- Help prepare the office for client meetings and events
- Greet visitors and prepare meeting rooms and refreshments
- Order supplies and manage relationships with building and service providers
- Handle invoices, receipts and simple expense records
- Support HR tasks such as onboarding paperwork and equipment setup
- Collaborate across the marketing, setup, recruitment and events teams
- Capture lessons and feedback so we can improve how we serve clients
Qualifications
- Administrative or office experience
- Business-level Japanese; working English
- Reliable, discreet and detail-oriented
- Part-time schedule, around 20 to 25 hours per week
- High school diploma or equivalent; degree preferred
- 1 or more years in office administration or reception
- Working knowledge of common office software
- Candidates authorized to work in Japan are encouraged to apply
- Ability to work on-site at our Tokyo office
Preferred Attributes
- Proactive and dependable, with a service mindset
- Strong organization and attention to detail
- Ability to prioritize in a busy small-team environment
- Interest in Japan, Asia-Pacific or cross-border business
Why Join Kaiser International LLC
We are a dynamic, relationship-first organization with a global footprint. At Kaiser you will gain:
- The opportunity to build and deliver end-to-end work for international clients
- Direct access to senior leadership and a flat, collaborative structure
- A high-energy, entrepreneurial culture driven by bright, motivated professionals
- A chance to help companies and communities succeed in new markets
- Autonomy to shape your career path and grow your expertise
- An inclusive, global workplace spanning two countries and several languages
Compensation and Benefits
The full-time equivalent salary range for this role is ¥4,000,000 – ¥5,000,000 per year, prorated to the hours you work. As a part-time Kaiser International team member you will receive competitive hourly pay, paid holidays and paid time off prorated to your hours. Details on benefits eligibility are shared during the hiring process.
Diversity and Inclusion
Kaiser International LLC is an Equal Opportunity Employer. We are committed to a diverse and inclusive environment for all applicants and employees. We do not discriminate based on race, gender, sexual orientation, religion, disability, veteran status or any protected category.
How to Apply
Use the form on this page to send your CV and a short note about why this role interests you. Applications are handled in confidence.